The Image API iCapSure Suite is a robust scanning application that scales from desktop to commercial production systems. Image API designed iCapSure as a foundation Capture Module with the ability to add functionality as the needs of the organization change. The Capture Suite is part of Image API’s iCenter ECM Solution set for improving business and government processes.

The iCenter iCapSure Module enables a multitude of behind‐the‐scenes capabilities that expedite scanning speeds, ensure image quality, and automate index data capture, speed, and accuracy. The module is a .NET application with a simple interface that allows users to set up jobs quickly. It uses industry standard USB/ TWAIN compliant scanner interfaces. Multiple outputs are available on the fly allowing for color and, black and white output, gray scale, and numerous file formats captured all at once. The image security feature means that batch locations are not available to scanner operators to prevent the deletion of large quantities of images without administrator approval.

Additional modules provide best of breed tools to quickly implement commercial grade functionality to meet any capture requirement. The modules relate to image quality, data extraction, and operations management. From specific information capture requirements to ANSI compliant quality control to complete production management, iCapSure is the perfect complement to iCenter’s business process improvement capabilities.

PRODUCTION MODULES

Capture Module

iCenter Production Modules are driven by the Capture Module. This module was designed for large scale conversions, with a wide range of document types, using all types of scanning equipment. Large scale projects for the conversion of hard copy, microfilm, large format drawings, books, continuous form documents, and delicate archival material all benefit from using the Capture Module. The module records scan operator, date and time, batch, location, client, document description, and ANSI target all to make sure that the conversion effort meets the requirements for the legal scanning of documents.

File Tracking Module

Chain of Custody is an important concept in any good document management system. The File Tracking Module provides complete tracking of files through every step of the conversion process: Tracking begins at pickup and files can be packed based on a predetermined list or as an entire population. An inventory, including exceptions and deficiencies, is created to begin the file tracking process. The files are tracked through production with reporting on where the files are at each stage. Images are output to iCenter or another ECM, and hardcopy is generally stored off site or shredded.

Production Center

The Production Center Module manages the overall conversion effort. The File Tracking Module is tightly integrated to Production Center so, there is a direct relation between the files being converted and staff assignments and productivity. This module is critical for those legally sensitive documents that require chain of custody reporting and it meets HIPAA compliance regulations.

Production Center has broad reporting capabilities to track the progress of each file, as well as, overall and, individual quality and productivity. Automated reports provide a detailed record of the conversion effort.

Image Perfect Module

iCenter’s Image Perfect module reduces background, despeckles and deskews, straightens lines, removes borders, and eliminates blank pages to make images more readable on the screen and reduce file size.

Quality Control Module

The Quality Control Module is the only QC application that implements the ANSI standards for image quality control out of the box, making sure your images are both readable and legal. The application provides ANSI’s “normal” setting for random image sampling as a minimum. QC technicians may increase to “enhanced” quality checks up to a 100% image and index inspection. It also has remote capabilities to allow auditors to review image quality without leaving their offices.

Data Extraction

iCenter Data Extraction provides a number of methods to capture data from forms, external databases, documents, emails, and web forms. In addition, the iCenter Capture function can be integrated with data extraction modules such as OCR, barcodes, data entry, and forms recognition.

Barcode

The Barcode module reads document separator sheets and barcodes on hardcopy faster than any product on the market. This function improves scan speeds and increased accuracy for document categories and identification. The module supports a wide range of barcode types, and can use unique identifiers to tie documents to new or legacy systems.

Optical Character Recognition

OCR is a module that can extract printed text with remarkable accuracy. It can create free form text from correspondence, or fielded data from forms and reports. By coupling the data with a workflow engine, transactions can be routed based on extracted data or the presence or absence of information. This module also manages mark sense forms and can check for signatures, dates and the completeness of handwritten forms.

iBroker Forms Recognition

Image API has implemented an exciting new technology that recognizes forms, data on forms, blank pages, and specific form pages with stunning accuracy. That means that messy files no longer require expensive manual culling or sorting. Forms and files are presented in iCenter or any ECM system, properly identified and in the correct order. Highly sensitive documents may be automatically culled or restricted, so that legal compliance has never been easier.

iCenter Indexing

iCenter Indexing is a state of the art data entry application that provides fully functional keyboard entry of all imaging functions without the time consuming use of a mouse. The application is a fast start product to quickly index images and validate existing data. Indexing may be first or dual pass verification, or tied to an existing database via data files, direct connect, or web services. iCenter Indexing Remote allows secure indexing to take place at multiple locations without sacrificing performance.

Converted and native digital documents are configured to flow automatically into the iCenter repository or a number of other ECM products, thereby eliminating human effort and error regardless of the method of capture, which include:

• Document scanning
• FAX
• Web forms
• Email
• Document upload from computer
• Document upload from network

A measureable advantage of iCenter is the ability to use the scanning module without the costs and management difficulties of licenses that require annual production based fees. iCenter iCapSure eliminates the need to use software and scanners with high pay‐per scan costs and cumbersome user licenses secured by equipment keys. One enterprise-wide iCenter iCapSure license will cover all scanning workstations. iCenter iCapSure scanned documents are preconfigured to scan to open file formats such as TIFF and PDF, or load to a wide range of proprietary ECM systems.

Once documents are captured, iCenter iCapSure provides easy‐to‐configure options for indexing individual or the “batch” of documents. Users can key index information manually while viewing the information on the digital documents themselves; or iCenter iCapSure can utilize our automated index populating model by extracting required index information from various pre‐existing databases. A third option is applying OCR, MCR, and other digital recognition capture technology to documents to facilitate our Global search capability.